Monthly accounting & close
Transaction categorization, general ledger review, journal entries, and a repeatable month-end close.
Specialist accounting
for property management
for property management
Clear books.
Room to grow.
ACCOUNTING THAT UNDERSTANDS YOUR PORTFOLIO
Every property.
A clearer picture.
From trust reconciliations to owner statements, accounting support built around the way you manage properties.
01 / What we do
The accounting behind
well-managed properties.
Support for your management company and the properties you manage. A defined scope, a consistent close, and clear reporting.
Reconciliations & deposits
Operating, reserve, and trust account reconciliations, with tenant security deposit liability tracking.
Payables & receivables
Vendor bills, property expense coding, rent receipts, and resident ledger balances. Payment approval stays with your team.
Owner accounting
Owner statements, management fee tracking, and proposed distributions for authorized review.
Financial reporting
Property and entity-level profit and loss, balance sheets, cash flow summaries, and budget-to-actual reporting.
Cleanup & accountant support
Catch-up bookkeeping, reconciliation cleanup, and organized year-end schedules for your CPA or tax preparer.
Your platforms. Our accounting expertise.
Expert accounting in the
platforms you already use.
We work with AppFolio, Buildium, and Yardi to support your property management accounting workflow.
Platform, edition, access permissions, and service scope are confirmed during onboarding. Logos belong to their respective owners; their use does not imply affiliation or endorsement.
More than a balanced ledger
Your team stays
in control.
Clear responsibilities matter as much as clear numbers. We define access, approval steps, and reporting expectations before work begins.
- Separate visibility by property and entity
- Your authorized team approves payments and distributions
- An agreed close calendar and documented open items
- A defined scope and a clear handoff to your accountant
Bookeaze Solutions
Example reportYour monthly snapshot
| PROPERTY | INCOME | EXPENSES |
|---|---|---|
| Oakwood Residences | $24,500 | $8,250 |
| Parkside Apartments | $18,700 | $6,120 |
| Cedar Commercial | $12,300 | $4,830 |
| Portfolio total | $55,500 | $19,200 |
Illustrative data only. Reporting is tailored to your agreed scope.
02 / The Bookeaze approach
A considered start.
A consistent monthly rhythm.
A practical process that fits your team, your systems, and the way your properties operate.
Get the full picture
We review your portfolio, current records, reporting needs, and monthly workflow to define the right scope.
Build a solid foundation
We organize access, agree on account mapping, resolve priority issues, and set a document checklist and close calendar.
Close with clarity
We maintain your books, reconcile accounts, and deliver agreed reports with a clear summary of outstanding questions.
A scope that fits you.
Monthly support, historical cleanup, or a combination of both. Pricing is scoped around your unit count, entities, transaction volume, software, and reporting needs.
A clearer view of your overhead
Understand your overhead.
See what could change.
Your next accounting decision deserves a clear comparison. Use your portfolio and cost assumptions to compare a suggested Bookeaze scope with your current setup.
Make the value tangible. Compare your current bookkeeping spend with a Bookeaze estimate, then translate the difference into the monthly management fees from additional doors. Your inputs. A transparent calculation.
Your portfolio / Your proposal
Build your
accounting proposal.
Start with your portfolio details to calculate your suggested accounting price and potential savings. Then add your contact details to receive your personalized preliminary proposal by email.
Full property management accounting
One clear accounting scope.
Bank & trust account reconciliations, AP/AR, owner statements, owner disbursements, resident ledgers, GL review, journal entries, month-end closing, and monthly financial reporting.
See your total cost first. Explore the calculation and customize rates in the savings simulator when you need more detail.
Suggested commercial pricing for planning, not a final quote. Final scope, onboarding, and any additional fees require an agreed proposal.
One portfolio, connected across pricing, staffing, and savings.
Personalize your savings comparison
These details personalize the in-house and savings estimates; they do not change Bookeaze’s door-based price. State selection loads the salary reference only.
Estimated total monthly cost$1,650.00USD / month for 100 managed doors
$19,800.00USD / year
$16.50effective USD / door / month
Includes the applicable monthly minimum, if needed. A $750 minimum applies to the total—not to each block.
Continue to contact details ↗Your growth, in perspective
What could a different
cost structure mean?
Enter your managed doors to calculate a suggested Full Accounting price. Then compare it with your current cost and translate the difference into equivalent management-fee revenue.
FULL PROPERTY MANAGEMENT ACCOUNTING · USD
Your suggested Bookeaze cost
$1,650.00per month · USD
$19,800.00per year · USD
$750 USD minimum monthly charge. Suggested commercial rates, editable for planning—not a final quote or official market averages.
Edit suggested per-door rates
USD per door per month. Only the doors within each block receive that block’s rate. The 501+ rate is customizable.
View progressive pricing breakdown
| Block | Doors | Rate / door | Monthly |
|---|---|---|---|
| Block subtotal | |||
| Minimum charge adjustment | |||
Monthly total = the greater of the block subtotal or $750. Annual cost = monthly total × 12.
Full Accounting includes
Bank & trust account reconciliations · AP/AR · Owner statements · Owner disbursements · Resident ledgers · GL review · Journal entries · Month-end closing · Monthly financial reporting.
Your potential savings, in doorsDiscuss this scenario ↗
12.5
additional doors in equivalent monthly management-fee revenue.
$2,500estimated monthly savings
$30,000estimated annual savings
All amounts are USD. Rates are suggested and editable commercial planning values, not final prices or official market averages. Savings depend on your inputs and a comparable scope of work. Your calculator inputs stay in this page and are reused in the contact form. All calculators share one live scenario.
How the estimate works
Bookeaze monthly cost = max($750, sum of doors in each block × that block’s rate).
Monthly savings = current monthly bookkeeping cost − calculated Bookeaze monthly cost.
Annual savings = monthly savings × 12.
Monthly fee per door = average monthly rent × management fee percentage.
Equivalent doors = positive monthly savings ÷ monthly fee per door.
This compares cost savings to gross management-fee revenue, not the net profit from new doors. It assumes full rent collection at the entered fee, excludes vacancy, collection losses, leasing fees and incremental servicing costs, and does not include transition costs. Annual results assume the same monthly inputs for 12 months. Negative differences are shown as higher costs; equivalent doors are then zero.
The cost behind the salary
What does an in-house
bookkeeper really cost?
Explore the cost of an in-house accounting team by U.S. state, portfolio size, and workload. Start with a published salary reference, then tailor staffing and employer costs to your business.
Team capacity / editable planning assumptions
Your portfolio needs a team that fits.
The number of doors and the complexity of the work can require more than one bookkeeper or accountant. Model your staffing needs before comparing costs.
Capacity defaults to 200 doors per employee and workload to 1.0 for illustration only—not an industry benchmark. Increase workload for more entities, trust accounts, transactions, or reporting demands. Adjust salary for the actual experience and role you need.
1full-time employees in this scenario
Door count is synced with the pricing and savings calculators. Automatic staffing = round up (managed doors × workload multiplier ÷ capacity per employee). Manual mode uses your chosen whole-number headcount. This is a planning assumption, not a staffing recommendation.
Selecting a state loads its salary reference only. State unemployment, workers’ compensation, local levies, and benefits below are editable planning allowances—not verified state rates or mandatory benefit levels.
Customize per-employee hiring costs
All amounts below are USD per employee. Recurring expenses and one-time setup are multiplied by headcount; allocate any shared office, software, or management costs per employee to avoid double counting. Defaults other than federal tax formulas and the salary reference are illustrative Bookeaze planning assumptions, not market averages. Replace them with your employer-specific amounts.
Total team · annual budget · USD
—
estimated recurring monthly team cost—recurring annual cost
—one-time hiring & setup
—total first-year cost
Compares your modeled team with the same managed doors and editable Bookeaze rates. Roles, experience, task coverage, and Bookeaze onboarding fees are not assumed equivalent or included automatically.
See the full annual team cost breakdown
| Employer cost item | Annual USD |
|---|
Sources, assumptions & what is included
BLS OEWS, May 2025 state wage tables: median annual wages for Bookkeeping, Accounting, and Auditing Clerks, SOC 43-3031, cross-industry. Covers 50 states and D.C. This is not a specialized property management accountant salary. View selected-state wages on O*NET.
IRS Publication 15 (2026): employer Social Security is 6.2% of wages up to $184,500; employer Medicare is 1.45% of wages without a cap. FUTA uses the first $7,000 of wages and an editable effective rate. The 0.6% default assumes the full state unemployment credit; credit reductions or ineligibility can increase it, so replace it with your applicable rate.
All hiring assumptions are per employee. Each employee is assumed to have the same salary, benefits, and cost profile. Each employee’s Social Security and FUTA cap is applied separately before team costs are added. For a mixed-seniority team, adjust the salary to a suitable planning level and review the result. Tax wages per employee in this simplified model = base salary + bonus. Retirement and workers’ compensation use the same wage total. The state unemployment input is an annual dollar allowance; enter your actual employer liability, reflecting your assigned rate and wage base. Other employer state/local levies are separate. No employee withholding or personal state income tax is added as an employer cost.
Monthly health, software, HR, and workspace inputs are multiplied by 12. Annual salary already includes paid leave: no extra PTO percentage is added. Optional backfill is an additional budget only. Supervision = monthly hours × hourly cost × 12. Recruiting, equipment, initial training, and onboarding hours × hourly cost are counted once in first-year setup. Do not also include them in recurring inputs.
All non-source defaults are editable illustrations. Taxability of individual benefits, overtime, salary changes, turnover after the first hire, and employer-specific exceptions are not automatically modeled. Add relevant employer costs to the applicable field. This is a planning estimate, not a complete payroll tax calculation or hiring quote. Sources checked October 28, 2026; tax settings refer to 2026.
Before we begin
A little clarity,
before we start.
Is this built specifically for property managers?
Yes. The service structure focuses on property and entity-level records, tenant and owner balances, management fees, vendor expenses, and the reporting needs of property management companies.
Can you help if our books are behind?
Cleanup and catch-up can be scoped as an initial project. We first review the period, available records, and reconciliation issues, then agree on priorities and deliverables.
Will we need to change our software?
We work with AppFolio, Buildium, and Yardi. Your platform edition, access permissions, reporting needs, and workflow are reviewed during discovery and confirmed before the engagement begins.
Does bookkeeping include tax or legal advice?
The proposed services cover bookkeeping and financial reporting. Tax filing, legal advice, audits, and jurisdiction-specific compliance reviews require the appropriate licensed professional and a separate engagement.
Who approves payments and distributions?
Your authorized team retains approval of payments, owner distributions, and account access. The engagement defines responsibilities, review steps, and access permissions.
Your personalized proposal
Your next step.
A tailored proposal.
Your portfolio details are already included. Add your contact information and confirm your company logo to personalize your preliminary proposal.
Your current scenarioReview my portfolio details ↗
Your proposal will be emailed to you. Bookeaze receives your contact details and portfolio scenario for follow-up.